ADMINISTRATIVE ASSISTANT
Company: VP Racing Fuels Inc
Location: Terre Haute
Posted on: January 23, 2023
Job Description:
TITLE: Administrative Assistant / ReceptionistFLSA
Classification: Non-Exempt Department: AdministrationReports to:
Office ManagerEssential Duties and Responsibilities:
- Assist in answering phones.
- Contact customers for orders and follow up with those that
don't place order on initial phone call. (Review receivables in AM
with Office Manager prior to calling customers for orders. This
will assist with collecting on any open or unpaid balances prior to
calling for an order.)
- Process daily invoices (processed no later than 12:30 pm).
- Process bill of ladings for daily deliveries and race
events.
- Process credit card transactions.
- Enter account receivables into NetSuite.
- Log in all checks, including COD checks, and received by
mail.
- Set up all new accounts in Salesforce. Create new customer
files and folders.
- Schedule daily delivery routes marking routes on the wall
map.
- Coordinate with Office Manager on add-on orders received after
noon.
- Create load sheets for drivers (processed no later than 12:30
pm).
- Upon creating driver load sheets, confirm with the warehouse
any back orders or quantity changes prior to invoicing.
- Communicate with customers regarding adjustments made to
original orders.
- Maintains customer listing information, and keep information
and special request current and up-to-date.
- Keep inter-company correspondence up to date (Birthday cards,
congratulations notes, sympathy, Celebrations, etc.)
- Will be required to perform other duties as requested,
directed, or assigned.Supervisory Responsibilities: NONEJob
Knowledge, Skills and Abilities:
- Work requires broad knowledge of business.
- Must have knowledge of secretarial, office administrative
procedures, and knowledge of use and operation of standard office
equipment and a variety of computer software applications in word
processing, spreadsheets, database and accounting.
- Some analytical ability is required in order to gather and
summarize data for reports, find solutions to various
administrative problems, and prioritize work.
- Work requires continual attention to detail in composing,
typing and proofing materials, establishing priorities and meeting
deadlines. Education and Experience:
- A High School Diploma or GED required and 2 years of related
experience.Physical Demands:
- Required to lift up to _15_ lbs.
- Regularly required to sit, stand, bend, reach and move about
the facility.Work Environment:
- Work performed in a combination of shop and office
environments.
- May be exposed to shop elements such as noise, dust, odors,
fumes, oils. These statements are intended to describe the general
nature and level of work to be performed and are not intended to be
an all-inclusive list of responsibilities and
duties.PI201816633
Keywords: VP Racing Fuels Inc, Terre Haute , ADMINISTRATIVE ASSISTANT, Other , Terre Haute, Indiana
Didn't find what you're looking for? Search again!
Loading more jobs...