ADMINISTRATIVE ASSISTANT

Company: VP Racing Fuels Inc
Location: Terre Haute
Posted on: January 23, 2023

Job Description:

TITLE: Administrative Assistant / ReceptionistFLSA Classification: Non-Exempt Department: AdministrationReports to: Office ManagerEssential Duties and Responsibilities:

• Assist in answering phones.
• Contact customers for orders and follow up with those that don't place order on initial phone call. (Review receivables in AM with Office Manager prior to calling customers for orders. This will assist with collecting on any open or unpaid balances prior to calling for an order.)
• Process daily invoices (processed no later than 12:30 pm).
• Process bill of ladings for daily deliveries and race events.
• Process credit card transactions.
• Enter account receivables into NetSuite.
• Log in all checks, including COD checks, and received by mail.
• Set up all new accounts in Salesforce. Create new customer files and folders.
• Schedule daily delivery routes marking routes on the wall map.
• Coordinate with Office Manager on add-on orders received after noon.
• Create load sheets for drivers (processed no later than 12:30 pm).
• Upon creating driver load sheets, confirm with the warehouse any back orders or quantity changes prior to invoicing.
• Communicate with customers regarding adjustments made to original orders.
• Maintains customer listing information, and keep information and special request current and up-to-date.
• Keep inter-company correspondence up to date (Birthday cards, congratulations notes, sympathy, Celebrations, etc.)
• Will be required to perform other duties as requested, directed, or assigned.Supervisory Responsibilities: NONEJob Knowledge, Skills and Abilities:
  • Work requires broad knowledge of business.
  • Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment and a variety of computer software applications in word processing, spreadsheets, database and accounting.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Education and Experience:
    • A High School Diploma or GED required and 2 years of related experience.Physical Demands:
      • Required to lift up to _15_ lbs.
      • Regularly required to sit, stand, bend, reach and move about the facility.Work Environment:
        • Work performed in a combination of shop and office environments.
        • May be exposed to shop elements such as noise, dust, odors, fumes, oils. These statements are intended to describe the general nature and level of work to be performed and are not intended to be an all-inclusive list of responsibilities and duties.PI201816633

Keywords: VP Racing Fuels Inc, Terre Haute , ADMINISTRATIVE ASSISTANT, Other , Terre Haute, Indiana