Executive Assistant
Company: Wabash Valley Goodwill
Location: Terre Haute
Posted on: March 17, 2023
Job Description:
Position SummaryThe Executive Assistant provides executive
support to the President/CEO and Executive Team with a high level
of integrity, confidentiality and sensitivity. This position
requires the ability to solve problems, prioritize work assignments
and work well under pressure and deadlines. - This position will
interact with customers (internal and external), vendors, community
leaders, outside agencies, the President/CEO and members of the
Board of Directors. - It involves responding to, and effectively
managing, many sensitive and confidential matters affecting the
operations of the agency. - This position involves interaction with
the leadership team and thus requires additional mental efforts
involved in performing the job satisfactorily. - -Essential Duties
include the following.(Other duties within the scope of this
position may be assigned.)
Complete a variety of administrative
tasks for the President/CEO and Executive Team. Maintains all files
necessary for the smooth operation of the President's office,
safeguarding all confidential and non-routine information.Answers,
screens and routes telephone calls for President/CEO, Executive
Team and support office as needed. - Utilizing Outlook Calendar,
this position maintains the calendar of the President as well as
the calendar for the Board and Committees. - Determines the
scheduling of Executive Team meetings and other meetings as
assigned. Makes travel and lodging arrangements for the Executive
Team as requested.Attends meetings of the Board of Directors and
Board Committees as required; distributes and maintains agendas,
meeting schedules, meeting materials, committee reports, as well as
meeting minutes.Coordinates and schedules onboarding activities for
new Board members. Plans and implements special events relating to
the Board of Directors and Executive Team.Monitors the schedule
book for Board Room, Conference Rooms, Cafeteria/Dining Room, and
Company Vehicles.Coordinates rental of the Support Center Kitchen
to outside entities. Fulfills duties as Agency Notary. Promotes
Goodwill in all activities; staying in touch with what is going on
in all areas to keep the President/CEO informed.Promotes
cooperation among the departments of the organization.Must be able
to understand and successfully apply the tenets of change
management, including preparing for, implementation of, and
managing organizational change to transition individuals, teams,
and organizations from a current state to a desired future state.As
required, acts as team leader for task force ad hoc committees
evaluating and implementing departmental improvements.Maintains a
safe and orderly work environment.Markets Goodwill by educating
employees, vendors, customers, and the general public about
Goodwill's Mission.Attends and participates in meetings and/or
training as directed by CEO. Seeks out opportunities to enhance
personal, professional, and vocational development, including
involvement in various leadership development opportunities offered
within our agency.Represent Goodwill in a professional and positive
manner.Demonstrate the ability to treat others with dignity and
respect.Maintain a clean and safe work environment.Communicate
clearly and effectively.This position requires a broad range of
strategic and corporate management knowledge along with an
understanding of the organization's vision, mission, operations and
policies.Possesses a high level of administrative management
experience, integrity, confidentiality, discretion and technical
skills.Excellent oral, written, and computerized communication
skills with excellent grammatical and written presentation skills.
Possesses presentation and public speaking skills.Strong
interpersonal skills and the ability to effectively manage
relationships with leadership team members, employees, board
members, and the general public. Adheres to an appropriate set of
core values during both good and bad times. Is widely trusted and
seen as a direct and truthful individual.Communicates the mission
and makes the vision real and "shareable" by everyone. -
Approachable and builds rapport easily and well. Can motivate many
kinds of individuals and invites input while sharing ownership and
recognition.A good organizer who can multi-task and utilize
resources to get the job done. Uses logic, honest analysis, and
consultation with others to solve difficult problems with effective
solutions. -Supervisory Responsibilities - - - No supervisory
responsibilities in this position. -Education and or Experience -
Bachelor's degree in business, administration, management or
related field preferred. Five or more years of corporate executive
level support experience preferred. Must possess excellent computer
skills to conduct and produce research, word processing,
spreadsheets, virtual meetings, and presentations. -
-Certifications, Licenses, Registrations
Valid driver's license and ability to
be insured on organization policy. -Safety StatementAssociates are
required to follow Goodwill safety rules and regulations, as
outlined in Goodwill's employee handbook.
Responsible for reporting any
potentially unsafe working conditions.Responsible for reporting any
incident/accident that occurs within the shift it occurred.
Responsible for wearing the proper protective equipment as
assigned.Responsible to use the equipment & materials properly.
-Physical DemandsThe physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodation may be made to enable individuals with
disabilities to perform essential functions.
Ability to read and writeAbility to
sit for long periods Ability to be mobile and in an upright
position for long periodsAbility to communicate both orally and in
writing Ability to lift and or move up to 20 pounds regularlyWork
Environment: While performing the duties of this job, the employee
is regularly exposed to airborne particles. The employee is
occasionally exposed to moving mechanical parts. The noise level in
the work environment is usually moderate. Powered by JazzHR
Keywords: Wabash Valley Goodwill, Terre Haute , Executive Assistant, Other , Terre Haute, Indiana
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