Strategic Events Coordinator

Company: Joul--
Location: Indianapolis
Posted on: May 1, 2025

Job Description:

Job Title: Strategic Events Coordinator

Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
Location: Indianapolis, IN
Work schedule: Monday- Friday, 1st Shift
Type: Contract, Potential for extension or conversion to permanent

Requirements High School Diploma or equivalent
Proficiency in Microsoft 360 software (Word, Outlook, PowerPoint, Excel, Co-Pilot, Teams)
Experience planning and implementing project/events
Demonstrated ability to work with various audiences/stakeholders including but not limited to students, executive leadership internal and external
Excellent written and spoken communication skills
Demonstrated organizational skills and ability to manage multiple high priority projects at the same time


Responsibilities
External Tours/ Visits Request tours from sites
Reserve rooms
Order food
A/V - Markey's
Security - visitor badge requests, parking needs

Internship Program Onboarding Week Logistics - rooms, food
Onboarding facilitation / presentation
Reserve rooms for Friday Development sessions
Poster Session Logistics
Ariba Housing PO
Point of Contact for Supervisors / Mentors
Supervisor / Mentoring Training
Project Solicitation

Apprenticeship Program Coordination w/ Sponsors, AllSource Contract Agency, Ivy Tech
Onboarding Sponsors
Onboarding apprentices
First point of contact for issues

Coordinating meeting schedules Monthly Planning Team
Quarterly Steering Team
Annual Executive Meeting
Meeting content prep / creation

Expense reports Intern program

Standard content presentation / Development of Outreach Content - Videos, Releases, Partnering with Comms
Releases / Approval
Branding
Social Media Posts

Administrative Ordering / sending backpacks to Scholars
General communications to Scholars Open Positions / Applications
Monitoring Status of Applicants


Talent Acquisition Coordination of Applicants
Managing content creation for SharePoint sites
ENGR103 Presenter Coordination

Process Improvements Identify opportunities to improve processes
Collect feedback on programs


Benefits
System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.


Ref: #558-Scientific

Keywords: Joul--, Terre Haute , Strategic Events Coordinator, Other , Indianapolis, Indiana